Job Title:                      Human Resources Specialist II

Reports to:                   Director of Human Resources

Dept./Campus:             Human Resources

Wage/Hour Status:       Nonexempt

Pay Grade:                   Clerical 6/239 Days

Date Revised:               8/6/2019

Primary Purpose:        

Performs highly complex (senior-level) human resources support work.  Works involves administering a human resources program and ensuring compliance with state and federal laws and regulations.  Works under limited supervision with moderate latitude for the use of initiative and independent judgment. Communicate frequently with applicants, employees, administrators, and outside agencies. 

Qualifications:

Education/Certification:

High school diploma or GED required

Special Knowledge/Skills:

Extensive knowledge of the principals and practices of human resources management, of compensation principles and practices; of job evaluation methods; and of the federal, state and local laws, statutes and regulations related to the field.

Ability to evaluate applicant qualifications

Ability to explain policies and procedures to staff and the public

Ability to implement certification rules and procedures

Ability to interpret and disseminate information to individuals and groups

Ability to multi-task

Ability to be a team player

Effective communication and interpersonal skills

Proficient in the use of a personal computer – excel, word, email, internet and intranet

Ability to learn and become proficient in the use of various software

Ability to use mathematical skills to include addition, subtraction, division, and multiplication

Experience:

Five years’ experience in human resources management and or finance/payroll preferred, strong background in clerical, preferably in a public education environment.

Major Responsibilities and Duties:

1. Prepares and maintains various human resources correspondence and reports.
2. Prepares job postings within appropriate systems, distributes to website and district.
3. Processes and receive criminal history information in database to include all volunteers, MSU students, and applicants according to DPS guidelines.
4. Process fast pass information into the SBEC database system for fingerprinting in accordance with SB9, send prospective employee information.
5. Verify that the proper procedures have been followed when candidates are recommended for hire as well as verify that the candidate meets all qualifications for the position.
6. Prepare employee contracts in the HR/Finance data system.
7. Follow all record retention information.
8. Maintain physical and computerized departmental files. Scan all employee information.
9. Oversee DPS subscriptions and reconciliations
10. Answer and respond to incoming calls, take reliable messages, and route to appropriate
11. Greet visitors, and assist employees and applicants with on-line applications, transfer requests.
12. Maintain confidentiality of information.
13. Prepare and distribute copies as necessary.
14. Work cooperatively with other departments.
15. Other related duties as assigned.
16. Perform other duties as assigned by immediate supervisor

Supervisory Responsibilities:

None

Equipment Used:

Standard office equipment including personal computer and peripherals.

Copier, calculator, personal computer, printer and shredder.

Working Conditions:

Mental Demands/Physical Demands/Environmental Demands:

Work with frequent interruptions to meet established deadline.  Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.