Job Title:                      High School Registrar

Reports to:                   Principal

Dept./School:               Assigned Campus

Wage/Hour Status:       Non-exempt

Pay Grade:                   Clerical 5 / 239 days

Date Revised:               3/2/2020

 

 

Primary Purpose:

Responsible for maintaining student academic records at the campus level under minimal supervision.

Process student enrollment, transfers, and withdrawals for the campus.

 

Qualifications:

 

Education/Certification:

High school diploma or GED

 

Special Knowledge/Skills:

Ability to maintain accurate and auditable records

Ability to use software to develop or maintain spreadsheets and databases and do word processing

Proficient keyboarding and file maintenance skills

Basic math skills

Strong organizational, communication, and interpersonal skills

 

Experience:

Three years clerical experience preferred

 

Major Responsibilities and Duties:

 

Records, Reports, and Correspondence

 

1. Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.

 

2. Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards, progress reports and failure reports.

 

3. Assist counselors with the enrollment, withdrawals, and transfer of students.

 

4. Assist campus administration and counselors with the preparation of reports and student data information.

 

5. Compile, maintain, and file all reports, records and other documents as required.

 

6. Answer phones

 

7. Assist with AGR card input

 

8. Send SRQ and Home Language forms to appropriate personnel at Education Center

 

9. Print, send, log and collect money for transcripts for current and former students.

 

10. Pack and send senior files to Central Office Warehouse at the end of each year.

 

11. Maintain confidentiality of information.

 

12. Any other duties as assigned by supervisor

 

13. Regular Attendance

 

 

Supervisory Responsibilities:

None.

 

Tools/Equipment Used:

Standard office equipment including personal computer and peripherals

 

Mental Demands/Physical Demands/Environmental Factors:

Prolonged sitting; occasional bending/stooping. Pushing/pulling, and twisting. Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching. Occasional light lifting and carrying (less than 15 pounds). May work prolonged or irregular hours. Work with frequent interruptions; maintain emotional control under stress

 

 

 

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

 

Equal Opportunity Employer: Applicants for all positions are considered without regard to race, color, sex, (including pregnancy), national origin, religion, age, disability, genetic information, veteran or military status, or any other legally protected status.  Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.

 

The district Title IX Coordinator is Dayna Hardaway, Director of HR, 1104 Broad St., Wichita Falls, TX 76307 940-235-1029

 

Questions regarding posted positions should be addressed to human resources 940-235-1012.