Job Title:                      Technology Secretary-Secretary IV       

Reports to:                   Chief Technology Officer          

Dept./School:               Technology      

Wage/Hour Status:       Nonexempt

Pay Grade:                    Clerical 6/239 Days

Date Revised:               2/14/2022

 

Primary Purpose:

Assist with the daily operation of technology department office and provide clerical services to the director of information services and other staff.

 

Qualifications:

 

Education/Certification:

High school diploma or GED

 

Special Knowledge/Skills:

Proficient typing, keyboarding, and file maintenance skills

Knowledge of correct English usage, grammar, spelling and punctuation

Basic math skills

Ability to use personal computer and software to develop spreadsheets, data bases, and do word processing

 

Experience:

Three years secretarial experience, preferably in a public education environment

 

Major Responsibilities and Duties:

 

Records, Reports, and Correspondence

 

1. Prepare correspondence, memorandums, forms, requisitions, and reports for the technology department office using personal computer or typewriter.
2. Compile pertinent data as needed when preparing various state and local reports.
3. Maintain physical and computerized departmental files.
4. Answer incoming calls, take reliable messages, and route to appropriate staff; handle questions and requests that fall within level of responsibility.

Accounting

 

5. Prepare, process, and track all purchase orders and payment authorizations.
6. Perform routine bookkeeping tasks, including simple arithmetic operations, to maintain department budget records.
7. Monitor and process personnel time records including leave requests and reports; compile and submit to central office.

 

Other

 

8. Input all information on purchases of supplies and equipment in the computer.
9. Order office supplies for the department.
10. Maintain a schedule of appointments for the director of information services.
11. Receive, sort, and distribute mail and other documents to department staff.
12. Regular attendance
13. Other duties as assigned

 

Supervisory Responsibilities:

None.

 

Equipment Used:

Computer, printer, copier, and calculator.

 

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer.

 

*****************************************************************************************************************

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

 

Equal Opportunity Employer: Applicants for all positions are considered without regard to race, color, sex, (including pregnancy), national origin, religion, age, disability, genetic information, veteran or military status, or any other legally protected status.  Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.

 

The district Title IX Coordinator is Dayna Hardaway, Director of HR, 1104 Broad St., Wichita Falls, TX 76307 940-235-1029

 

Questions regarding posted positions should be addressed to human resources 940-235-1012.